How Optimized ABA Scheduling Can Modernize Your Clinic

ABA scheduling can be a nightmare. You already have a lot on your plate, perhaps working overtime to meet the needs of children on the Autism Spectrum and their parents.

You shouldn’t also have to deal with the trials of intake, scheduling, and reminders. There’s software that can do it for you.

Current Challenges with ABA Scheduling

Administrative tasks can bog down any business. Where you might otherwise be efficient and productive, you find your staff drowning in paperwork. Of course, that paperwork is essential. You need to have the intake forms fully completed. Appointments must be made, and cancellations must be logged.

In a clinic dedicated to the health and well-being of children, these tasks are arguably even more critical. You want to ensure that kids get matched with the right therapist. It is essential that they keep their appointments and that they get the treatment they need.

The problem is that what seems like small issues can easily fall through the cracks. Human error is a very real thing, and it happens to the best of us. Especially in an industry where everyone’s attention is constantly in high demand, some tasks are bound to get missed.

Sadly, those tasks are often the important ones that keep business flowing seamlessly. Here are just a few examples of the challenges with ABA scheduling.

Time-Consuming and Inefficient

It takes time to answer the phones, return phone calls, or review online forms. Not only does the actual phone call take time, but each phone call adds up. Clients leave messages, and those get backed up quickly.

It’s essential to engage with families who reach out for services, but many are overwhelmed and desperate for support, which can lead to longer, more attentive conversations.

This entire approach to intake and appointment-making is inefficient and unnecessary.

Cancellations and No-Shows Disrupt Clinic Operations

On top of intakes and appointments, your staff often also deals with cancellations and no-shows. If they can’t get to the phone in time to catch a cancellation, your therapist may lose an hour. That’s time they could spend helping someone else.

And your staff is likely already overloaded, so they don’t have time to make reminder calls. Parents of kids with ASD are often overwhelmed too, so they may forget their appointment and not show up. Your clinic might start to feel like a lesson in chaos, with missed opportunities swinging left and right.

This kind of unpredictability can make it difficult to run an efficient ABA clinic.

Difficulty in Matching the Right Therapist to the Right Client

Finally, one of the biggest challenges of ABA scheduling is matching therapists to clients. You want to ensure each child you help is aligned with a therapist who is right for them. This match could mean location as well as temperament and specialization.

Your staff won’t always have the level of expertise required to make these matches. This lack of experience can mean it takes even more time to get your client scheduled.

Maximizing Efficiency with ABA Engine’s Scheduling Features

ABA Engine has scheduling software for ABA therapy with cutting-edge features and tools. This software can be customized to your clinic, to meet the needs of your clients, and work with your therapists.

Automated Scheduling

With ABA Engine, you can leverage controlled and efficient scheduling methods in real-time, while maintaining full control. Thanks to this software, your appointment book will always be up-to-date. It will also send out reminders to clients based on your preferred method. And you don’t have to worry about different staff members getting their wires crossed.

Real-time Updates

ABA Engine is not only accurate, it’s also efficient. The system can track which therapists are available to meet with clients, which special needs each client has, and more. It will also streamline your paperwork and authorizations.

This means that you’ll have the most current information on new therapists and new clients coming in. Which results in shorter wait times for your clients.

Customization

Even better, ABA Engine can be customized to your clinic, to your clients, and to your therapists. The consultants at ABA Engine can help guide you through how best to use the ABA scheduling system to fit your needs.

With ABA Engine working for your clinic, you can save time, energy, and problems. We have designed the ABA scheduling tools to streamline your scheduling process. You’ll find your administrative staff is more relaxed, joyful, and therefore productive.

You’ll also likely see your client relationships improving, as they’ll feel their needs met more quickly and efficiently. Check out the features of ABA Engine, and explore the ways this optimized scheduling system can work for you.

Scalability

Finally, as your business grows, ABA Engine will grow with you. You may start out with only a handful of clients and a small staff. However, as word spreads about the services you have to offer, the clients will come pouring in.

And ABA Engine will be there to support you through it all. So, you’ll never have to worry that your growing business will overwhelm our ABA clinic software.

See How Our ABA Scheduling Software Can Help You with a Demo!

If you’re ready to take the leap, schedule a demo today! An ABA Engine representative will be happy to discuss your clinic and its needs.

We can walk you through the transition period and offer you a demonstration. You’ll get to see exactly how ABA Engine can make life, and work, easier for you.

Have a question?

By streamlining your scheduling process, ABA Engine frees you from administrative tasks, enabling you to concentrate on providing exceptional client care.

What is ABA Scheduling?

ABA scheduling is the process of receiving new requests for services, verifying benefits, collecting paperwork, completing the initial assessment, determining where in the schedule the client will fit, requesting direct services authorization, and starting services.

What is the most used Scheduling Software?

Square Appointments and Acuity Scheduling are two very common scheduling softwares. However, ABA Engine stands out as specific to ABA scheduling as opposed to general scheduling. It offers intake forms and scheduling designed for ABA therapists and their clients.

What features should I look for in an ABA scheduling tool?

Your ABA scheduling tool should have up-to-date, real-time changes as appointments are made and canceled. It should also match clients to therapists, be customizable to your clinic, and be scalable as your business grows.

Also, be sure it is not standalone from the intake process. Your scheduling tool, in order to truly be efficient, must be able to see your client pipeline as well as your therapist pipeline and understand timelines. With all of these features included, your clients will not have to wait for services.